RESERVATIONS: Reservations must be made in your FULL NAME as it appears on your passport. Your name on your invoice MUST match your passport.One person will be named the primary client on the booking but all guests sharing the same registration will be equally responsible for paying the balance. Forms are required for all roommates that plan to pay their own deposit and/or payments. Registration forms must be submitted within 24 hours of one another in order to secure a registration.
Travelers understand it is their responsibility to arrive in time for travel departure or event or activity start. Melanin Ultimate Travels assumes no responsibility, liability, or expense for Traveler's inability to travel or participate in any activity or event hosted by Melanin Ultimate Travels due to insufficient, inaccurate, or expired travel, medical, and identifying documentation by Traveler, or failure to arrive on time for travel departures or participation in events or activities for any reason, including those reasons that are out of the control of Traveler.
Melanin Ultimate Travels will not provide refunds or transfers for any trip participant that fails to meet entry requirements for any reason. This includes but is not limited to an unwillingness to get vaccinated, inability to get a covid test, positive covid test results, etc.
I understand that I may see charges from Melanin Ultimate Travels and their Travel Partners and that records will be provided to me to confirm that I submitted or authorized payment(s).
Forms are required for all roommates that plan to pay their own deposit and/or payments. Registration forms must be submitted within 24 hours of one another in order to secure a registration.
One person will be named the primary client on the booking but all guests sharing the same registration will be equally responsible for paying the balance.
Travel Document Requirements: Melanin Ultimate Travels advise Travelers to check the country's official page for entry requirements. It is the responsibility of each Traveler to ensure they meet all entry requirements. Melanin Ultimate Travels will provide entry requirements to Trip Participants no more than 6-weeks before the trip departure date.
Deposits and Payments: A deposit is due at the time of reservation. All deposits are non-refundable and non-transferrable. All reservations (except where specified) will require a deposit and will be clearly noted the amount due and monthly payment plan.
All payments to Teresa Anderson (D/B/A Melanin Ultimate Travels) are non-refundable and non-transferable. This is because Melanin Ultimate Travels l has contractual agreements with hotels, airlines and other vendors that will not allow us to obtain any refunds without travel protection. All deposits are non-refundable whether travel insurance is purchased or not. Travel Insurance. For this reason, purchasing travel insurance is highly recommended.
If you purchased Travel Insurance through Melanin Ultimate Travels, refunds will be processed to the credit card(s) originally used for payment, up to the total amount paid minus the cost of travel insurance. After a final payment date and there is a request for a refund, there will be a cancellation fee from the vendor because after the final payment date your reservation and accommodation will be confirmed and only if Travel Insurance because it may cover any non-refundable fees depending on Coverage and Cancellation Policy, minus the cost of Travel Insurance. For this reason, purchasing travel insurance is highly recommended.
Form of Payment: All payments must be made via Credit/Debit Card. Cash is not accepted. All payments made within 30-45 days of departure must be made by credit or debit card only. Credit card charges will be accepted by phone or online to fulfill non- refundable deposit requirements.
Changes To Reservation: In the event that a passenger is added or dropped from your room, the overall price is subject to change. Changes to an existing reservation, whatever the cause, will incur a $50 per person charge plus any additional supplier fees. If a change needs to be made after the final payment due date, there will be a $100 charge. This includes name changes and removal of any services such as optional tours and transfers.
In the event that a passenger is added or dropped from your room, the overall price is subject to change.
Cancellation: If for any reason you have to cancel your vacation, there will be a $100 non-refundable fee paid directly to the travel agent before any funds or travel credits will be returned or applied to a future booking.
**Please note that name changes to airline reservations are subject to full cancellation and rebooking. Replacing a traveling passenger with another traveling passenger constitutes a cancellation, subject to cancellation penalties, and is not covered by this Reservation Changes policy. Changes or additions after departure are subject to local rates at the time of amendment and must be paid directly by the passenger to the service provider. There are no refunds for unused services.
I understand that I may see charges from Melanin Ultimate Travels and their Travel Partners and that records will be provided to me to confirm that I submitted or authorized payment(s).
Traveler grants Melanin Ultimate Travels the right to take photographs, record videos, and/or use social media posts of Traveler in conjunction with travel and/or activities hosted by Melanin Ultimate Travels, before, during, and after such travel and activities. Traveler authorizes Company, its employees, contractors, assignees, transferees, agents, and any other third parties working on Company's behalf, to copyright, use, and publish the photographs, videos, and social media posts in print and/or electronically. Companies may use videos, photographs, or social media posts of Traveler with or without Traveler's name and for any lawful purposes, including, for example, such purposes as publicity, illustration, advertising, promotion, fund-raising, and social media/internet content.
The Company is released from any reasonable expectation of privacy or confidentiality associated with such content.
Traveler acknowledge he/ she does not expect and will not receive financial compensation of any kind associated with the taking, publication, or other use of such photographs, videos, and social media posts. Traveler further releases Company, its employees, contractors, assignees, transferees, and any third parties acting on Company's behalf from any liability or claims by Traveler or any representative of Traveler, including those relating to the right of publicity or usage of Traveler's name, likeness, image, voice, or any other identifying trait.
Traveler understands that the Melanin Ultimate Travels offers travel services, events, and activities to customers, which are provided by separate and independent vendors. Melanin Global Travel does not operate, control, or otherwise provide the services of these vendors. Hence, the customer understands and agrees that Melanin Ultimate Travels is not responsible for any operating failure, delay, loss, damage, or injury to Traveler or any resulting claims or damages arising as a result. Further, Melanin Ultimate Travels does not and cannot guarantee a certain outcome or a particular result in conjunction with any travel, activities, or events arranged by the Company. While Melanin Ultimate Travels will use its best professional efforts to achieve a successful outcome, we make no promise, warranty, or guarantee, either express or implied, as to a specific outcome or result, or the expectation, perspective, or experience of Traveler.
All guests waive, releases, discharges and covenants not to sue Teresa Anderson(D/B/A Melanin Ultimate Travels) and its affiliates, members, sponsors, organizers or other representatives of the successors for any injuries or damages of any kind suffered as a result of this vacation or any related activity. While at the resort, guests are solely responsible for any damages to the property and are solely responsible for returning the property to its original state.
Traveler agrees to abide by all applicable domestic and international laws and regulations in the countries of travel and residency, regardless of the length of time in said countries. If questioning, apprehension/arrest, detainment, punishment, or incarceration by lawful authorities occurs, Melanin Ultimate Travels shall not be responsible or liable, either legally, financially or otherwise, for Traveler's actions or release.
Travelers agree that their safety is primarily their responsibility. Travelers agree to make sure that they know how to participate in activities safely and agree to observe any rules and practices employed to minimize the risk of injury. Travelers agree to stop and seek assistance if they do not believe they can safely continue, limit their participation to reflect their fitness level, and refrain from any and all actions that would pose a hazard to Traveler or others.
Travelers understand that, as with any physical activities, they should check with their doctor before embarking upon such activities to verify if they are medically able to participate in any activities. This Travel Agreement form, Traveler acknowledges that they have checked with their doctor and been cleared for any activities they shall participate in. Melanin Ultimate Travels bears no liability for any activity or outcome that may adversely affect the health or well-being of Traveler.
Traveler understands that upon submission of a chargeback for any portion of trip cost, Traveler terminates all business with Melanin Ultimate Travels. Upon receipt of chargeback, the Company will terminate Travelers trip. Win or lose, the Traveler forfeits their participation on the trip which the chargeback was submitted for.
Travelers acknowledges that they have voluntarily applied to participate on the trip designated on this application (or a trip which I may change to) and that I have read the description of the trip as it appears in the current Melanin Ultimate Travels website relating to the trip, together with all information contained in this application. Travelers are voluntarily participating in this trip with knowledge of the hazards involved. KNOWING AND VOLUNTARY EXECUTION.
Travelers have carefully read these Terms and Conditions and the booking information sections of this document, and fully understand its contents. Travelers are aware that this is a release of liability and a contract between myself and Teresa Anderson(D/B/A Melanin Ultimate Travels) and agree of my own free will. By signing the trip registration upon booking this trip, Traveler’s agree to these Travel Terms & Conditions and Melanin Ultimate Travels Release from Liability, Assumption of Risk and Binding Arbitration Clause for myself and each member of my traveling party.
Wheelchairs & Walkers: USA Tours: Pursuant to the Americans with Disabilities Act (the ADA), Teresa Anderson d/b/a Melanin Ultimate Travels seeks to accommodate disabled travelers to the extent possible and consistent with the specific tour itinerary. Nevertheless, you may find that certain tour features may not be accessible to the extent that you require a wheelchair, scooter, or other special equipment to participate. We cannot provide individual assistance to travelers with wheelchairs or other mobility devices. We regret that some itineraries cannot accommodate wheelchairs or motorized scooters.
Passengers are required to advise Teresa Anderson d/b/a Melanin Ultimate Travels of their accessibility requirements prior to booking in order for Teresa Anderson d/b/a Melanin Ultimate Travels to determine if reasonable accommodations are available. Teresa Anderson d/b/a Melanin Ultimate Travels will make every effort to accommodate special access needs but does not guarantee that it will be able to do so in all cases.
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